Cancellation Policy

Terms & Conditions
Submission of registration acknowledges compliance with the terms and conditions noted below:

Exhibitor Registration Changes/Cancellation:

• Name changes and substitutions are permitted up until the meeting. During the meeting a $25 processing fee will be charged for each name change/substitution.
• Registration fees for paid Exhibit Hall only badges are refundable, minus a $50 processing fee, if the cancellation request is received by NANS Registration in writing at nans@prereg.net by December 30, 2024. After this date registration fees are non-refundable, and no refund or credit will be provided.
• Registration fees for paid Exhibitor Full Conference badges are refundable, minus a $50 processing fee, if the cancellation request is received by NANS Registration in writing at nans@prereg.net by December 30, 2024. After this date registration fees are non-refundable, and no refund or credit will be provided.
• Pre-conference course fees are refundable, minus a $50 processing fee, if the cancellation request is received by NANS Registration in writing at nans@prereg.net by December 30, 2024. After this date pre-conference course fees are non-refundable, and no refund or credit will be provided.
• Contributions for the NANS 2025 Annual Meeting lapel pin are non-refundable, and no refund or credit will be provided.
• If an exhibitor "no-shows" for the meeting no refund or credit of the registration fee will be provided.

Children

• All event activities are intended exclusively for registered attendees. If a child under 18 is accompanied by an adult becomes disruptive, they must be removed from the room immediately. Children under 18 will not be permitted in the Exhibit Hall.

Photography & Recording:

• A professional photographer/videographer may take photos and/or video of event proceedings and participants at the meeting. NANS will have perpetual, world-wide, royalty-free right and permission to record, photograph, and distribute these images/recordings for use in marketing materials, presentations, and course content reproduction.
• Individuals are not permitted to take photos or record (audio or video) in the educational session rooms.

Meeting Changes:

• NANS reserves the right to substitute faculty or to modify the event's schedule or program as necessary.

Attendee Contact Information:

• NANS provides an attendee mailing list containing name, institution/company, mailing address, and registration type to industry sponsors (email addresses and phone numbers are not provided) ONLY if you opt in when registering.
• Attendee badges have a QR code to assist exhibitors and symposia planners in contacting attendees. The QR code contains your name, credentials, institution/company, mailing address, phone number, email address, your primary role, and registration type. It is the attendees' choice whether to have their badge scanned or not.

Liability & Insurance

• Attendees acknowledge and assume all risks associated with participation in the meeting and any associated events/activities. Attendees waive and release NANS, its employees, directors, officers, volunteers, agents, vendors and sponsors from any and all claims, liabilities, or causes of action, including without limitation, death, bodily injury, property damage, or any other loss or damage arising from participation in this meeting and any associated events/activities whether or not such damage, injury, or loss may occur on the premises of the meeting, at offsite venues, or on event ground transportation.

• Attendees are advised to take out their own personal health and travel insurance for their trip.

• Exhibit Hall Only badges will entitle registered exhibitors' admission to the Exhibit Hall only. Exhibitors must wear badges at all times-including during setup times, exhibit hours, and dismantling-in order to enter the exhibit area. Exhibitor staff, temporary help, and setup personnel must wear exhibitor badges or other badges designated by NANS or the Decorator. Exhibit Hall only badges do not give admission to other conference functions, nor are they transferable. Booth personnel, including demonstrators, hosts, and models, are required to confine their activities within the exhibitor's booth space. All representatives, including models or demonstrators, must be properly registered, wearing badges, and properly and modestly clothed. Scanty or revealing attire is not permitted. If Exhibitors are found to be sharing badges, then it will result in a loss of priority points.